The Role of Product Marketing in Your Startup: Defining & Implementing Product Marketing

Can you give a solid definition of Product Marketing? Do you understand exactly how it fits into your company and what sets it apart from Product Management? If not, you’re not alone. In this post, Saeed Khan, writer for On Product Management, sets the record straight, explaining the importance behind the distinction and discussing how companies should — and should not — define the Product Marketing role.

Anyone who’s worked in a tech startup knows that it’s a “get the job done” environment where your title means little and what you do means a lot. Engineering also manages IT. CEOs “hit the streets” and sell. A lot of HR responsibilities are done by individual hiring managers. Everyone answers phones and supports the day-to-day business operations when needed. With the right people, it’s a great experience and everyone pitches in where they can to help the company move forward.

In the early days, that kind of “get the job done” environment is necessary in order to cover supporting roles, but the core functions of the company are generally only performed by those trained and skilled in those areas. For example, only Finance manages the books, and only Engineering actually writes the code for the product. And why should it be any other way?

Nevertheless, there are typically a few grey areas where roles are not well defined, even though they are important. As a result, the right people are not always assigned to those jobs. Specifically, I’m taking about Product Management and Product Marketing.

Unlike functions such as Sales, Engineering, or Finance, where the roles, responsibilities, and outcomes are very well understood (and measurable), Product Management and Product Marketing can’t always make those claims, particularly in early-stage companies.

Additionally, in early-stage companies it’s unlikely that these functions are discretely staffed. Product Marketing is sometimes combined with Marketing. In other cases, Product Management and Product Marketing are rolled into one. Sometimes Product Management is blended in with Engineering or simply handled by one of the founders.

As the company grows, it’s critical to understand these functions and to define and staff these roles appropriately. Doing so will sharpen focus on the responsibilities and enable scalability for the roles within the organization as it grows. Unfortunately, that’s not always easy.

What are Product Management and Product Marketing?

First, let me define what Product Management and Product Marketing are. I try to make a clear distinction between each of these two functions below, but please note I’m not claiming that the following are the only precise definitions. Given my experience and understanding of these roles across a number of technology companies, the following definitions are both clear, implementable, and successful in real world scenarios.

  • Product Management is the comprehensive function in the company that oversees product success over the entire lifecycle of the product. Product Management is responsible for understanding market needs, driving product strategy and plans (that align with company strategy), and ensuring product alignment across company departments and teams (e.g. pricing, channel, and marketing readiness, etc.). In short, it is cross functional business, market, and technical management at the product or product line level.

Product Management

  • Product Marketing also focuses on understanding the market and market needs, but with an emphasis on understanding the buyer of the company’s products and services. Product Marketing is responsible for developing positioning, messaging, competitive differentiation, and enabling the Sales and Marketing teams to ensure they are aligned and work efficiently to generate and close opportunities. Product Marketing is strategic marketing at the product or product line level. Product Marketing, as an overall function, is in fact a part of the overall function of Product Management.

Product Marketing

This might not sit well with some people because it seems to imply that Product Marketing is subservient to Product Management, or more personally, that Product Marketers are subservient to Product Managers. But that is not the case.

As an example, in a software company, the relationship between Product Management and Product Marketing is similar to the relationship between Engineering and Quality Assurance (QA). Engineering is a function that is responsible for building product that meets functional and quality requirements within a given timeframe.

But within the Engineering department, there are usually at least 2 groups – Engineering (or Development) and Quality Assurance. They have different but related roles, and must work together to deliver what is needed. In tiny companies, there may not be a formal QA function and Development will take on both responsibilities, but as the company grows the QA role is defined and staffed accordingly. Likewise for Product Management and Product Marketing — one is a natural (and necessary) specialization of the other.

How NOT to Define Product Marketing in Your Company

Once you have an understanding of the roles, the questions quickly become, how do we define these functions as the company grows? How should responsibilities be defined and assigned? What are the objectives of these roles? What kind of reporting structure is best?

The final question is probably the most important, and also the best place to start. Unfortunately, however, many companies don’t start with objectives and instead focus on simple descriptions of Product Management and Product Marketing.

For example, many companies define Product Management and Product Marketing in terms of complementary opposites. You’ve probably encountered at least one of these definitions:

  • Product Management is “inbound” and Product Marketing is “outbound”.
  • Product Management listens to the market, and Product Marketing speaks to the market.
  • Product Management focuses on putting product “on the shelf,” and Product Marketing focuses on getting product “off the shelf”.
  • Product Management primarily works with Engineering and Product Marketing primarily works with Sales.

This is where a lot of problems begin. All of these are somewhat correct, but they are overly simplistic definitions that don’t really help people understand how to implement these functions properly.

Alternatively, some companies also resort to defining the roles by their deliverables (ex: Product Management is responsible for requirements while Product Marketing delivers data sheets, white papers, web content etc.). Again, this can cause problems, as it also serves to separate the two roles and ignore both the strategic nature of the work as well as the need to properly integrate the two.

The broad cross-functional nature of the roles can also make them difficult to define. More than any other part of the company, Product Managers and Product Marketers must work across teams — Engineering, Sales, Marketing, Support, Finance, Senior Management — to be effective.

How to Implement Product Marketing in Your Company

In today’s market, it’s more important than ever to have a team solely dedicated to understanding market and buyer needs and using that knowledge to ensure your company executes compelling marketing and sales strategies.

That’s why it’s crucial for you to define and incorporate a Product Marketing role into your organization. As mentioned above, Product Marketing is a part of overall Product Management, but with the primary goal of understanding the market and buyer (their needs, alternatives, buying process, etc.) in relation to the company’s products and services.

Along with developing an understanding of the buyer, Product Marketing needs to utilize knowledge of the market, product, product strategy, and competition to enable the Marketing and Sales organizations to execute optimally in activities related to the product.

From a deliverables perspective, what this usually means is developing documents defining positioning, messaging, competitive differentiation, and go-to-market strategy, and ensuring Senior Management is aligned with these.

On a more tactical level, Product Marketing is also usually tasked with working with internal teams to ensure readiness and conducting successful product launches. This includes sales and marketing enablement — i.e. training and educating these teams on the go-to-market, positioning, messaging, differentiation, etc. And finally, particularly in smaller companies, Product Marketing often creates data sheets, white papers, web site copy, and other collateral.

I can’t reiterate enough, however, that although this collateral and some of the tactical activities may be the most visible deliverables Product Marketing produces, they are not the primary focus. The strategic work — positioning, messaging, understanding the buyer and market dynamics etc. — is the foundation for virtually all other activities. Once defined, it can support other groups such as corporate marketing in creating consistent, highly effective collateral.

When to hire a Product Marketer

For a young company, every new hire is critical. There’s often no shortage of needs to fill, so it’s common that formal product marketing headcount is typically added when a company reaches an inflection point.

Unfortunately, that inflection point is usually reached because some person or small team — either product management or marketing — becomes so overloaded they can’t scale. The Product Marketer is then hired to “take some of the load” off that group.

This is the wrong way to hire, because immediately the Product Marketer will be defined by the responsibilities and deliverables handed off to him or her by the overloaded team.

Instead — going back to the Engineering/QA example — think of Product Marketing as a role to help both Product Management and the company scale. That way, the reason to hire is not simply to reduce the burden of another team, but to bring a better understanding of the buyers and market into the company and optimize how the company markets and sells to those buyers.

Over time, as the company grows, introduces more products or product variations, and attacks new use cases, market segments, verticals, or geographies, Product Marketing — as part of overall Product Management — should grow in some reasonable proportion. From that initial hire, the company should grow a team or teams of product marketers, working alongside product managers and aligned to best address strategic and market needs for the company.

In today’s market, where technology makes it easy for companies around the world to compete with one another, it is even more important than ever to have a team dedicated to understanding the market and buyer needs, and using that knowledge to ensure the company executes on compelling marketing and sales strategies.

Product Marketing talks to and listens to the market. It’s both inbound and outbound, but it exists with a specific focus. By incorporating Product Marketing into Product Management your company is assured full end-to-end alignment — from company and product strategy to product development, product launch, and go-to-market strategy and tactics. And who wouldn’t want that?

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Product Manager & Author

  • Pattopat

    Great post Saeed, I am sharing the view point and I am convinced that there is still some education to convey on these topics. Looking fwd to your 2nd post. Patrick

    • Saeed Khan

      Patrick, thanks for the comment. the second part is up. Let me know your thoughts.

  • good post! it’s really helpful.I faced such problem several times and it’s really hard to separate these 2 roles. in most cases product manager communicate with top management to align product strategy with them and develpment and define the requirements for the product. product marketing communicate information about the product to sales and marketing. the main question for me is how product management and product marketing communicate with each other? what information product management provide to product marketing and vice versa? are they both the part of one team?

    • Saeed Khan

      One thing to keep in mind is the difference between the functions (Product Management, Product Marketing) and the roles (Product Manager, Product Marketer).

      The overall function of Product Management includes Product Marketing, but the roles of Product Manager and Product Marketer are distinct roles within Product Management overall. 🙂

      i.e. Product Managers aren’t superior to Product Marketers. I see them as complementary roles and thus should actively and regularly communicate AND collaborate with each other.

      For example, I work closely with my product marketing counterparts keeping them up to date on what I’m learning from customers and internal parties, helping them plan and in some cases deliver things like webinars etc. They do the same with me and some of my deliverables.

      While this is clearly a very simple description, it is accurate in terms of the relationship I have with Product Marketing.

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  • Mychelle Mollot

    Saeed – I think you have done a great job of defining the basic difference between Product Management and Product Marketing but I don’t agree with your position that the only place for Product Marketing to report to is Product Management. Cognos, (the first software company I worked for reached a billion dollars before it was acquired by IBM for 5B, had Product Marketing as a peer but separate organization to Product Management. All of the 10+ companies that we acquired during that time frame also had it separate, all of IBM’s software divisions also had it separate as do 100s of other successful software companies.

    I believe there are three models that that people should consider:

    Product Marketing and Product Management as peer organizations
    Product Management as part of Marketing
    Product Marketing as part of Product Management

    What will work will depend largely on the leadership styles and how product versus market driven the company is.

    • saeedwkhan

      Hi Mychelle

      Thanks for the comment. Just to clarify, I never said that Product Marketing should report to Product Management. 🙂 I said that Product Marketing is a “natural (and necessary) specialization” within Product Management.

      i.e. the analogy of Development and QA within Engineering. Often QA is done by engineering in the early stages of product development but as teams/companies grow, formal QA must be implemented and staffed. QA should not report to Development, and in most companies they are peer organizations.

      In the same way Product Management and Product Marketing should be peer organization under the umbrella of a larger Products organization.

      I did describe Product Marketing as a part of “overall Product Management” and that may have lead you to your conclusion. What I should clarify there is in that sentence, I’m talking about the function and not org structure. Sorry if that was not clear.

      As mentioned above, I view PMgt and PMktg as peers — 2 sides of the same coin. Ideally they should be in the same org – e.g. Products org which itself is a peer org to Marketing, Engineering, Sales etc, with a seat at the executive table.

      I’m not a fan at all of Product Management as part of another org, such as Marketing, or (worse) Engineering or (even worse) Sales. Yes, I saw that once. Product Management/Marketing are far too important to be lumped into other orgs. They very quickly become subservient to the overall goals of those orgs.

      Lastly, I’ve also see in many companies where Product Management is an independent group while Product Marketing reports to Marketing. This, IMHO, leads to severe disconnect between those groups, as again, one group (Prod Marketing) becomes subservient to the goals of the larger org.

      Saeed

      • Mychelle Mollot

        Hi Saeed,

        That I totally agree with! And yes, it was the “part of overall Product Management” statement that lead me to conclude that.

        Thanks for the clarification.
        -Mychelle

  • Michael Ray Hopkin

    Hey Saeed, great article! I like how you lay out the differences and similarities between product management & marketing in a way that’s clear and easy to understand.

    Product marketing is a critical role for all companies, but as you describe so clearly, it’s not well understood and many startup/smaller companies either don’t know when or don’t know how to get moving. If people will follow your ‘when’ and the ‘how’ that’s interweaved, they will see a significant increase in sales of their products. Understanding the market, and adjusting your company approach/culture/etc. to sell into it correctly, will make a huge difference in the outcome — sales and revenue. Product marketing is key.

    -Michael

  • Frank Coates

    Thank you for sharing your ideas and experiences. I felt like you just did a HBR on my small company. I am a founder and head of product management, product marketing, and sales. We are at that inflection point you mentioned and you have spurred me to action – to recruit a product marketer to help us scale the business.

  • Elizabeth

    I’ve always explained product management as making noise about a product ‘inside’ the company, whilst product marketing makes noise about the product ‘outside’ the company. I’ve been both a product marketer and product manager and in tech companies the roles are understood, with product marketing a key function. Outside of tech, not as well understood and most always part of the marketing organisation. Which is ok only IF properly understood. I feel that there is still a need for constant evangelising what product marketing is, so thank you for your thoughtful article.

  • Gnarshredda

    To the extent that any/all here can shed light, which SaaS B2B companies are thought of (besides salesforce) as having marquee product marketing orgs/leadership/initiatives?

    Greatly appreciate any thoughts here