This is a part of a series that was created to help you get the practice of retrospectives built into your company. This series will walk through the approach, necessary roles, in addition to guides for each role to help your company get started quickly.
- Meet with teams to determine last day of iteration for upcoming events that would lend selves to retrospectives.
- Develop a calendar for retrospectives.
- Establish meeting purpose and goal.
- Invite all key participants.
- Develop agenda.
- Send meeting goal, agenda, and ground rules to all participants.
- Reserve and prepare room for the meeting (white board, computer screen, flip chart, whiteboard markers, index cards, sticky notes, cards).
During the Meeting
- Remind participants of ground rules.
- Review agenda.
- Conduct meeting
- 25% of time allotted: What went well during iteration we are reviewing?
- 25% of time allotted: What didn’t go well, and why
- 50% of time allotted: Identify and prioritize three items to improve
- Summarize meeting
- Distribute meeting summary to all team members and executive team or sponsor
- Follow up to ensure improvement suggestions are being implemented
Next week, I will discuss the importance of the facilitator’s role when planning and leading the retrospective.