This is a part of a series that was created to help you get the practice of retrospectives built into your company. This series will walk through the approach, necessary roles, in addition to guides for each role to help your company get started quickly.
Getting the Most out of Your Meetings
Here are some tips for getting the most out of your meetings:
- Come prepared with your ideas
- Speak your mind – focus on the process, not people
- Stay on topic – if ideas for other conversations come to you, write them down and pursue them after the meeting
- Treat others with respect – no blaming, no name-calling, no interrupting, no criticizing of people, their actions, or ideas
- Keep an open mind when listening to others
- No idea is a bad idea – even if your ideas seem far-fetched, throw them out there anyway
- Be prepared to be very specific with your ideas for improvement (e.g., rather than saying “we need to meet more often next time,” say “next time, we should meet every Friday and Tuesday from 9 to 10 am)
- Know that many ideas for actionable improvements may be presented; be prepared to work with your team mates to prioritize these ideas and narrow them down to 3 items to focus on as immediate action items (remaining items will be placed in a backlog for future consideration)
- Thank anyone you should thank or apologize to anyone you should apologize to
- Your team has identified 3 specific, immediate, actionable improvements – be prepared to go back to work and implement these changes immediately; if you encounter any difficulties in doing so, contact your facilitator – who is responsible for following up on action items – immediately.
- Last but not least, have fun! While the process may seem a bit daunting at first, if you keep the big picture in mind – continuous improvement for all – you’ll soon see the benefits for all of us.
Next week, I will provide a sample report to capture ideas and make notes on how to continually improve your process.